Written Warning Letter For Attendance


Issuing a written warning letter for attendance if pretty straightforward; however, it is still very important that you make sure all the facts are in order prior to moving forward. This simply means that you should do a mini investigation, sometimes known as fact finding. This is a key part of any written warning you issue whether for attendance or any other poor behavior demonstrated by the employee.













written warning letter

Too many times I have seen employers go forward without verifying any of the real facts. For instance, in a written warning for attendance I would make sure that I had a copy of the time sheets, the employees schedule, a copy of the employee handbook outlining the policy, and any other evidence. I would also keep this evidence and a copy of the signed written warning in an evidence file for a long period of time in case the employee brings an employment law suit.

The employee had his fourth unscheduled absent period on April 4, 2010.

In the following sample written warning letter for attendance I have provided the assumed facts;

Your attendance policy as stated in your employee handbook outlines that an employee who has more than four unscheduled absent periods in a one year rolling calendar period is subject to receiving a written warning.

The employee has three previous unscheduled absent periods; June 1, 2009, September 22, 2009, and January 9, 2010.

The employee had his fourth unscheduled absent period on April 4, 2010.

The employee was not qualified for any state or federal program such as the Family Medical Leave Act.

The work schedules for all dates show that the employee was scheduled to work.

On each date the employee called in sick.

Sample Written Warning Letter for Attendance

Date

Dear Employee,

This first written warning letter is being issued for attendance. In accordance with our employee handbook any employee that has four unscheduled absent periods in a twelve-month rolling calendar period is subject to receiving a written warning.

Specifically, you had the following unscheduled absent periods; June 1, 2009, September 22, 2009, January 9, 2010, and the fourth on April 4, 2010. On each of the above dates you were scheduled to work and called in sick to your supervisor.

Going forward it is important to understand that if you incur another unscheduled absent period you may be subject to progressive discipline, up to and including possible termination.

In addition, if you feel there are circumstances that make you eligible for any state or federal program, such as, the Family Medical Leave Act it is important to take the necessary steps to qualify. Please identify your desire to your supervisor if you feel you are eligible.

Signed by Supervisor,

Signed by Employee,


Hope this example helped you better understand how easy it can be to prepare a warning letter in the event you have a staff member that is not complying with company rules.

Thank you and may God bless you.

Return