Written Warning for Stealing

Sample Written Warning for Stealing


October 2, 2018

Dear Mr. John A. Doe

This written warning for stealing is being issued to you for removing company property without permission, which is a violation of our company policy as outlined in our employee handbook.

On August 3, 2013, at approximately 4:30pm you were observed removing twelve writing pens, four writing tables, one stapler, one box of staples, and three binders. When questioned you stated that you needed school supplies for your child and didn’t think it was a big deal. You acknowledged by your signature that you received an employee handbook on April 22, 2010.

Removing any company property without permission is a violation of company policy. You are being provided another copy of our employee handbook and you are being required to sign acknowledging that you have read it. In the event you do not understand any portion of the handbook it will be explained to you prior to your signature.

Any further violations of any company policy will result in progressive discipline up to and including possible termination.

Donald Hernandez

Supervisor

By signing this letter it acknowledges that I have been given a copy of it and it has been reviewed with me.

Employee Signature: _________________________________

Date:  ________


Clipart20 - Employee holding pink slip

October 2, 2018

Dear Ms. Mary Jane Doe

This letter of termination is being issued to you for removing company property without permission, which is a violation of our company policy as outlined in our employee handbook. Stealing is also a violation that requires immediate termination. Therefore, your employment with XYZ Company will be terminated effective immediately on this date.

On August 3, 2013, at approximately 4:30pm you were observed removing twelve writing pens, four writing tables, one stapler, one box of staples, and three binders. When questioned you stated that you needed school supplies for your child and didn’t think it was a big deal. You acknowledged by your signature that you received an employee handbook on April 22, 2010.

You are being given your final pay in the amount of $1,765.38, which includes work hours performed and paid time off accrued to this date. You are also being asked turn in all your uniforms and keys that were issued to you. 

Donald Hernandez

Supervisor

By signing this letter it acknowledges that I have been given a copy of it and it has been reviewed with me.

Employee Signature: _________________________________

Date:  ________


Scared boss holding pink slip your fired

Issuing a Written Warning for Stealing is the Right Choice

Why do we need to know how to write a written warning for stealing? Because in many service businesses today, more property walks out the back door in the hands of employees than by the guests. Many employees don’t even view it as stealing at all. In fact they believe the company owes it to them. Many years ago we observed a young employee taking several bottles of soda. When we stopped them they first tried to lie their way out of it by telling us that they had purchased them. Then their father called me and tried to make a case that it was only a few bottles of soda and what was the big deal. It wasn’t hard to see why the young man believed that taking the soda was alright after speaking with his father.

Employees when caught stealing will come up with some great excuses. Everything from I didn't realize I had that in my purse or bag, to I thought it was ok to take since it was such a small thing. But stealing is a true sign that the employee can't be trusted and is out for themselves. Just think if that same person came into your home and stuffed something in their pocket and tried to leave. If you observed them doing this you would take action immediately.

At best, issuing a written warning for stealing is the right choice; however, depending on the circumstances I believe that stealing merits immediate termination or a long period of suspension. When I refer to the term stealing in the workplace I call it, removing company property without permission. They are both the same thing but I just feel more comfortable referring to it this way since I can’t look into their mind and determine what their intent was.

Boss Dissmisses Employee

In order to reduce the risk of legal action by the employee for discrimination or wrongful discharge there are two things that need to be in place. The first is having an employee handbook that describes all your employment policies and what the consequences of violating them are so that there is no doubt where your company stands. Secondly, within your employee handbook you should have a policy on progressive discipline and a description of what it means. Briefly, progressive discipline is a policy of issuing the least amount of discipline first necessary to correct behavior. If an employee continues to violate company policy more severe discipline is issued up to and including termination. Also, the policy would inform employees that there are certain violations that merit more severe discipline, including immediate termination, the first time they are violated. Normally, the progression of discipline might look like this; written counseling, first written warning, second written warning, suspension, and then termination. This can be shorter or longer depending on your preferences.

In addition, I prefer using employee discipline forms for several reasons. Number one, employee discipline forms will insure that every employee disciplinary action will contain the same elements. Those elements will help to reduce the likelihood of a successful legal action against your company should the employee decide to file an unwarranted claim. The key when using employee discipline forms is to complete them consistently for all employees and use only facts and never emotion. The second very important factor when issuing employee discipline is to be fair and consistent with all employees, i.e., don’t discipline one employee and not another for the same issue.

Thank you for reviewing this information on a written warning for stealing.


written warning for stealing

Preventing Employee Theft

There are a number of ways to prevent employee theft within the workplace. Although there is never a perfect system there are plenty of methods that make it very difficult on someone that is really determined to steal from their employer.

I found recently on a website that stated the United States Chamber of Commerce reported out that nearly 75 percent of all employees steal at least one time at work. This is a staggering number! The report goes on to state that half of these individuals go on to steal repeatedly. Further down in this same report it states that over one third of all businesses fail due to employee theft. Theft and dishonesty are costing American businesses over fifty billion dollars annually.

Turning your operation into a prison camp...

Makes the topic of how to prevent employee theft even more important than you might think!

Now let's address a couple of things you can do without turning your operation into a prison camp. After all the last thing we want to do is wreck employee moral which turns into a large expense as well. This shows up in the form of turnover, reduced productivity, sick days, disciplinary issues, etc.

Let's start with some pretty simple things you can do for cashiers, or anyone handling your cash. When the employee is at their workstation, they should not be allowed to carry their purse or wallet. Any uniforms that you provide should not allow for pockets. A common technique is to do surprise audits. This means at any time you can pull their drawer and balance it out. The surprise audits should be totally random. Finally, you need to set a maximum and minimum overage or shortage at the end of each day they turn in their cash drawer. Most places make it a percentage instead of a dollar amount.

If it happens a third time you...

To go one more step you would set actions that would be taken if they exceed the first time, second time, etc.

As an example, if they are over or short the first time within a reasonable amount may receive a written counseling and/or removed from cash handling responsibilities for a one-day period or more. If they have a second occurrence you may issue a written warning letter and/or removed from their cash handling duties for a longer period of time. If it happens a third time you may issue another written warning, consider termination, or removing them permanently from cash handling. For many of the others out there that have more serious issues with items going out the back doors, I have some suggestions to help you prevent employee theft.

Here are some suggestions to help prevent employee theft: Limit which doors that employees can enter or exit from. By limiting the doors your employees can enter or exit from will help to observe all employees as they enter or leave the work site. Therefore, no one is going to carry out a large television set in front of someone. You may even consider having a camera located at this place to verify anything if you have to investigate an employee theft.

One of the oldest tricks for an employee...

Limit what an employee can bring in or take out of your business.

If you limit the size of bags that employees can bring into the work site it will drastically prevent employee theft. You will leave the employee with nothing to hide the stolen items in. If they do need to bring larger bags/boxes to the work site they should be subject to being search. The important thing here is to not discriminate against anyone.

Implement a policy that no one can remove anything from an outside dumpster.

One of the oldest tricks for an employee is to remove something as trash and then later come back and remove it from the dumpster. That is why many businesses have a policy that prohibits any employee from removing something from a dumpster once it is tossed.

We could continue this discussion on how to prevent employee theft for pages upon pages, but I am hopeful that this gets your thoughts flowing on how you specifically can attack it at your workplace.

Good Luck and May God Bless You!

 

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