Written Warning Letter for Disrespectful Behavior


Before issuing a warning letter for disrespectful behavior it is important to specifically define the behavior. It can never be based on a feeling. It must be an actual behavior, such as, screaming/yelling offensive language, offensive hand gestures, overly exaggerating body motions, etc. 

Provided below are some example warning letters; however, without knowing where you are located it is always important to review any employee warning letter with your legal representative before issuing.

destruction of company policy

April 10, 2009

Dear Mr. Joseph Delgado:

This warning letter for disrespectful behavior is being issued for violation of our employee conduct policy contained in our employee policy manual.

On April 12, 2009, at approximately 2:20 pm you told a coworker to "Kiss My Ass!" After your supervisor questioned you about the incident you admitted that you had said this to them because they sneered at you over a personal matter that occurred the night before. 

Mr. Delgado, you are to remain professional at all times. This Company was founded on a reputation of having an excellent working environment. In the future if you ever have an issue with a fellow coworker it is very important that you seek out your supervisor to assist you with sorting out any matter. Our employee handbook also clearly outlines our policy on disrespectful behavior on page 22. Although you received a copy of the employee handbook at your orientation on December 10, 2006, you are being provided another copy as part of this notice.

Going forward if you disrespect anyone, or violate any work rule or policy you will be subject to additional disciplinary action up to and including possible termination.

As a reminder this Company recognizes that you are an "Employee-At-Will." Because you are an "Employee-At-Will" either you or the Company can end the employee employer relationship at anytime for any reason or no reason at all.

Steven G. Colby
Supervisor

My signature indicates that the above information has been discussed with me.

Joseph Delgado
Employee


Sample Warning Letter for Disrespectful Behavior

February 5, 2010


Dear Mr. Raymond Havana:

This written warning letter for disrespectful behavior is being issued to you for your violation of our Company policy.

Just as a reminder it is important to remember that we have an “At-Will” employment relationship with all our employees. An “At-Will” employment relationship simply means that you or the Company can end the employment relationship at any time for any reason or no reason at all. We continue to maintain that employment relationship even with the issuance of this warning notice.

On February 8, 2010, at approximately 10:00 am you told another employee that they should think about losing some weight. Although you denied saying this when your supervisor questioned you there were two fellow employees confirming that you had done so.

Mr. Havana, disrespectful comments have a damaging effect on the working environment. This Company can't allow this type of behavior to go unchallenged. We have a very clear policy on this outlined in our employee handbook. It states that any employee making any comments or statements to anyone that are considered to be disrespectful will be subject to disciplinary action up to and including possible termination.

Any future disrespectful comments or behavior will possibly result in additional discipline up to and including possible termination.

Steven G. Colby
Supervisor

My signature acknowledges that the information above was discussed with me.

Raymond Havana
Employee


Loser Sign of Forehead

August 23, 2022


Ms. Jane Doe

This written warning letter is being issued to you for disrespectful behavior, which is a violation of our code of conduct employment policy.

Specifically, on August 19, 2022, at approximately 10:30 am, you made a hand gesture to a fellow employee. The hand gesture you made was one where you had your middle finger extended, while clinching the remaining fingers in a fist. This hand gesture is an offensive universal hand gesture.

This type of behavior is covered in our Code of Conduct contained within our employee policy manual. You signed a document on April 2, 2000, that you had received a copy of our employee policy manual. In addition, you signed a document on April 2, 2000, that this employment policy along with several others were covered during your orientation.

Ms. Doe, going forward you are to conduct yourself in a manner that respects all individuals, whether employees or customers. You will also attend another employee orientation class that covers our employment policies

Ms. Doe, you are a valuable member of our team; however, in the future if you violate our code of conduct policy, or any policy, you will be subject to our progressive discipline policy. This may include additional warning letters up to and including possible termination.

Sincerely,


John Hancock

Operations Manager

My signature acknowledges that the information above was discussed with me, and I was provided another copy of the employee policy manual.


Jane Doe

Employee



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