Written Warning Insubordination Samples and Phrases

The following warning insubordination samples must be taken in context.

Insubordination is one of those violations that is misunderstood. In most cases it is more of a case of disrespectful behavior.

Remember that insubordination is intentionally declining to carry out a request of their supervisor.

The only exceptions that an employee would be not in violation of this would be if the request was illegal or knowingly unsafe.

Most people think that back talking their supervisor is insubordination but they would be incorrect. Like I mentioned earlier that is disrespect or disrespectful behavior.

So as you review the verbiage in these written warning insubordination samples, as well as, some verbiage on disrespectful behavior.

The reason I want to make sure you understand the difference is if you are ever challenged in court it just may bake a difference.

So enjoy and I hope you learn from these written warning insubordination samples.

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progressive discipline process

Complete the Open Blocks to Prepare an Employee Written Warning Notice


From:      (Example: Mr. John S. Doe or John S. Doe)

To:           (Example: Ms. Jane F. Doe or Jane F. Doe)





Date of the Offense

Date of the 2nd Offense
Example 2 Tardy Periods.

Date of the 3rd Offense
Example 3 Tardy Periods.

Date of the 4th Offense
Example 4 Tardy Periods.

Date of the 5th Offense
Example 5 Tardy Periods.


Explain in written format the details of what happened, such as, what the employee said when you asked them about it. Whatever you write will be placed into the actual letter so be sure to put it in the proper format and make sure you are spelling things correctly.


When I met with you on December 2, 2014, immediately after you arrived twenty-five minutes tardy you stated that you had over slept again. This is the third time you have been tardy since November 3, 2014. On all three times you stated you had over slept.

When asked whether you might have inappropriately touched Ms. Henderson on January 2, 2015, you stated that you did because you thought she was flirting with you.


If Prior Discipline - Select the Type

Select the Date


If 2 Prior Disciplines - Select the 2nd Type

Select the 2nd Date


If 3 Prior Disciplines - Select the 3rd Type

Select the 3rd Date


If Suspended Enter Start Date

Select number of days suspended

If Suspended Enter End Date


The remainder of the actual letter will be based on the choices/selections you have already made.

More Information on Warning Insubordination Samples

Stating the purpose of the Written Warning Insubordination Samples Letter

This is a written warning letter for violating our policy on insubordination as outlined in our company employee handbook that you received on June 1, 2010.

This is s written warning letter for insubordination.

This is a written warning for disrespectful behavior toward a supervisor.

More Information on Warning Insubordination Samples

Providing the specifics of the Written Warning Letter

Specifically, on July 1, 2011, at approximately 10:00 am you turned and walked away from your supervisor when they were giving you instruction on…

Specifically, on May 2, 2010, at approximately 9:00 am you covered your ears when your supervisor was speaking to you…

Specifically, on April 8, 2010, you told your supervisor that they did not know what they were talking about…

Specifically, on August 25, 2010, you flashed the looser sign to your supervisor…

Specifically, on September 21, 2010, you rolled your eyes and turned your head when your supervisor was addressing you for…

Written Warning Leter for Insubordination

Specifically, on October 9, 2010, you refused to perform the routine task of putting your equipment away prior to a break after your supervisor directed you to do so…

Specifically, on November 15, 2010, you argued with your supervisor when they directed you to assist a coworker in a basic routine task…

Specifically, on December 20, 2010, you referred to your supervisor as a young pup still green behind the ears… Specifically, on January 5, 2011, you began laughing when your supervisor was giving you instruction on how to properly operate…

More Information on Warning Insubordination Samples

Stating how to correct the behavior or what not to do

Mr. Smith, going forward it is extremely important that you will follow the direction of your supervisor at all times provided that they are not instructing you to perform a task that is unethical, illegal or unsafe…

Mr. Smith, it is important that you respect your supervisor at all times…

Mr. Smith, you are to never walk away from your supervisor while they are addressing you…

Mr. Smith, when your supervisor is addressing you will not disrespect them in any way, such as; rolling your eyes, presenting a inappropriate hand gesture, turning away, walking away, laughing, inappropriate remarks, etc...

More Information on Warning Insubordination Samples

Stating what happens the next time they have unacceptable behavior

If you violate our policy on insubordination, or any policy, you will be subject to additional disciplinary action, up to and including possible termination.

Violating any additional company policy will subject you to additional disciplinary action including possible termination…

Additional inappropriate behavior will subject you to additional discipline up to and including possible termination…

Any additional unacceptable behavior will subject you to disciplinary action up to and including possible termination…

Future unacceptable behavior will subject you to disciplinary action up to and including possible termination…

Thank you for reviewing this information on warning insubordination samples and may God Bless you!

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