I have provided a sample employee termination letter; however, it is very important that whenever you are terminating an employee you have your own legal counsel review the document prior to issuing it!
April 19, 2011
Dear Mr. Smith:
Your employment with Anderson’s Building Supplies, Inc. is being terminated for your willful violation of our company’s discrimination policy, effective immediately on April 19, 2011.
Specifically, on April 15, 2011, you stated to another employee that he should take all of his people and go back to Africa where they came from. This was witnessed by your immediate supervisor and several other coworkers who have made written statements.
Mr. Smith, because you were enrolled in our health benefits plan you are entitled to Continuation of Benefits on certain plans. You will be receiving information on those benefits in the mail at your current address on file. You may also contact our Human Resources Department at 101-567-0000, with any questions you may have.
Mr. Smith, your final pay is being issued as a part of this notice in the amount of $876.25.
Good luck Mr. Smith.
Company Official’s Signature and Date
As you can see I have used in this sample termination letter an example where the document is signed by a Company Official.
Generally this means that it is someone that has the authority to hire, fire, make financial decision, etc.
When it comes to the termination of an employee it is always wise
to have someone in a more senior level review and sign the document
since there is always a risk of a Wrongful Termination law suit.
Thank you and May God Bless You!