One way to simplify your progressive discipline program is to utilize employee discipline forms. Many times, an employer overlooks unacceptable behavior from an employee because they just don’t want to be burdened with the paper work that is required. Of course, we know that this never works. In fact, in many cases other employees know believe this type of behavior is acceptable.
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There is a fairly simple answer to this and that is to use employee discipline forms that allow you to document and review that unacceptable behavior with the employee. Instead of fighting with yourself to construct a written warning letter you can utilize a discipline form.
I believe that utilizing employee discipline forms are fully acceptable by states; however, because we are not licensed legal professionals it is strongly recommended that you research this with your own state. Understand we have used employee discipline forms ourselves. The entire purpose of the discipline form is to document poor behavior that violates your business rules and policies.
Instead of having to be a great writer you can simply check a few blocks …
Just a reminder that employee discipline is for the purpose of correcting poor behavior and not to punish! The one exception to that would be for any violation that merits termination. Some examples of that may be stealing, fighting, gross insubordination, no call no show, continued violations of your policies, etc. Employee discipline forms are designed for that purpose as well. Remember they are recording the fact that you had a discussion with the employee about their behavior. Instead of having to be a great writer you can simply check a few blocks and fill in a few lines about what happened and what they should be doing.
We offer an excellent discipline forms on this website. I suppose you can make your own employee discipline forms but for a low price like this it would cost you more in productivity to do so. You may want to check it out and see if it fits your needs.
Employee disciplines forms can be used for all levels of employee discipline from a written counseling to a final written warning letter. The key is just checking the block identifying what the level of discipline is. It will quickly identify to the employee where they are at in the progressive disciplinary process. Provided you have an employee handbook that includes a progressive discipline program you will be able to identify that within your employee discipline form also. This makes it easy if you have to utilize this later in a legal proceeding.
When you realize that the average legal settlement for employment law suits are anywhere from one hundred thousand to over one million dollars!
Anyone that has managed employees for any length of time should know the feeling of being hit with an employee dispute. Your blood pressure goes up and then the fear of losing your business follows. Especially when you realize that the average legal settlement for employment law suits are anywhere from one hundred thousand to over one million dollars! Whether it has merit or not it will cost you if it ends up in a legal proceeding. One way to help possibly avoid this would be to have any form of discipline well document. Using employee discipline forms is just one way to do this. This does not eliminate your responsibility to issue progressive discipline fairly and equally.
I can’t stress enough that you should investigate thoroughly any behavior that an employee demonstrates prior to issuing employee discipline forms. This means don’t guess at what you think you know. It may mean that you have to interview witnesses. It may mean that you have to look through records verifying what you believe. You may need to look back to see what other employees received for the same or similar behavior. Don’t avoid this part of any progressive disciplinary action. Don’t react in anger!
Thank you for reviewing this information on a Progressive Discipline Program and may God bless you!