Sample Letter of Termination
June 5, 2010
Dear Mr. David Jones:
Your employment with Greens Glass Company has been terminated effective immediately for unexcused absences.
Specifically, you were absent on June 2, June 3, and June 4, 2010, and you failed to notify your supervisor. You acknowledged by your signature on February 21, 2010, that you read and understood the policy on attendance provided in the employee policy manual.
You are to return the company uniforms provided to you, and the employee locker room key.
We have provided your final pay as a part of this action
Mr. Jones, we wish you success in the future.
Company Official's Signature: _______________________________
Below your will find an example sample letter of termination and great information that will be helpful in avoiding a wrongful termination law suit.
However, the most important part of any termination is the workplace investigation prior to making any decision to take action.
In fact, the only purpose of the Termination Letter is to document the event. I encourage you to check out my disciplinary action form that can be used for all discipline, including termination.
Here are some basic assumptions that I am using for the sample termination letter below:
...That you have an employee policy manual that provides your attendance policy and the consequences of not following it.
..That the employee involved has signed acknowledging that they
have read, understand and received a copy of your employee policy
manual, dated January 2, 2008.
...That the employee has not called or shown up for work for three straight days, June 2, June 3, and June 4, 2008
...That although you are not required you attempted to contact them on June 2, 2008, and left a message. They never returned your call.
...That the employee has company uniforms, and one key to the employee locker room.
...That the employee did not show for work on the June 5th and
you are mailing the termination letter on that date certified and return
receipt requested. Depending on the state you may have to send the
final check with the letter.
June 4, 2012
Dear Mr. John Peterson:
Your employment with Johnson's Siding is being terminated effective May 7, 2008, for violation of our company's sexual harassment policy.
Specifically, you repeatedly, a total of six times, asked another employee for a date after they had made it clear that they were not interested. You confirmed that you had requested a date with them in your statement to your supervisor.
You were issued a written warning for similar behavior on December 14, 2007. You also received annual training on our sexual harassment policy on February 19, 2008. Finally, you had acknowledged by your signature that you were provided a copy of our company employee policy manual on June 1, 2005, which outlines our company policy on sexual harassment and the possible consequences of violating it.
Based on your state you would place any required information here, such as final pay, vacation time remaining, etc.
Mr. Peterson, we wish you nothing but success in your future.
Company Official's Signature:
May God Bless you and thank you for reviewing this information on a sample letter of termination!