A letter of appreciation to employee is very essential in the life of an employee. The letter gives the employee a chance to feel appreciated by the employer. Giving your employee this letter will make them feel that they are a part of the organization. This article aims at giving you the various important reasons why one should write a letter of appreciation to employee.
Your Letter of Appreciation to an Employee Should Have a Motivational Purpose
You should ensure that your employee is always motivated so that they can be able to conduct various important services. Employees require motivation so that they may improve the way they handle various business activities. The employees will be at a position of discovering the various important reasons of working to their best. They will start showing positive change towards the way they handle some of their activities. The will have the necessary morale that is required to ensure that they have reached their goal and that no one can make them to change their mind. You will also realize that they will begin encouraging the other employees and this shall form a great teamwork which will be aiming at the success that is meant to bring a positive change to the organization.
One of the advantages that come along with the writing of the letter of appreciation is the fact that the employees acquire the feeling of being in the right place. The employees are able to discover the various best ways which they could use to ensure that they have achieved their goal of working in an organization where they are recognized. One of the things that make these individuals to work to their maximum is when they realize that they are working in an environment where they are being appreciated. You should, therefore, discover the various best ways that you could use to ensure that you have made the employees to feel at home.
Once the other employees see the action that you have done in the
appreciation of one of their own, they are likely to come up with
important ways which they could also win your attention and ensure that
you give them a letter of appreciation too. Therefore, this letter will
bring a lot of improvements in the way you have been conducting various
important business activities within your organization. You will also be
in a position to realize improved goals where you will have a larger
number of people giving a positive feedback.
This gesture will give you a good chance in creating quite a good reputation for your business where we will have a lot of individuals knowing that you approve the good work that is usually done by your employees. This action will help you in coming up with entirely new ways that will capture their attention even more.
So, you've had an employee go above and beyond and you want to recognize them. Letting an employee know how proud you are of them is quite helpful for you and your company and will only push that employee and others to continue working hard. Research shows that people who feel appreciated will continue working hard for the person or people who show their appreciation. A letter is a great way to show how much you appreciate hard work and will service as a token of appreciation for the employee. Use these tips to create a letter of appreciation to employee.
First of all, tell the employee exactly what you appreciate. Make sure to be more specific than just saying "hard work" or "going above and beyond." Add the exact actions of the employee in your letter so they know exactly what it was that they did that was appreciated. For example, you should mention their hard work or reason for appreciation, but be specific as to what task they did that you appreciate.
Your letter should also include exactly why you appreciate the action. How did the action you are writing about help the company? What benefits did the team, business, or group reap from the hard work of the employee that you are writing the letter to? The more specifics you can share with the employee about what they did that deserves appreciation, the more likely they are to continue working hard, and encouraging others to do the same. If the appreciated action is measurable, share the data with your employee or employees that you are writing the letter to. For example, if their actions helped the company save money, tell them exactly how much. The more details you share, the more the employee will feel appreciated.
Next, make your works personal and sincere in your letter of appreciation to employee. No one wants to read a form letter that is sent to everyone. Your letter should come from the heart with words that are meaningful to the employee you want to recognize. Form letters do nothing for appreciation and may actually cause your employee to deter from hard work.
Last, your sincere, personal words should encourage your employee to continue to do the things that you appreciate. Add words of encouragement, or motivational quotes or information about upcoming tasks that you know the employee can be helpful with. Again, an employee who is communicated with will feel valued. And you know how much more you can get from a valued employee.
Sharing your appreciation with those that work hard for you is a great way to build a winning team that is excited to do their best work for you and your company. Use the tips shared in this article and you will be able to create a letter of appreciation to employee that will get your employees to always work their hardest and encourage their peers to do the same thing.
It's very easy as an owner, supervisor or manager to focus on employee improvement and areas of concern within the business, but it's very important to remember employee appreciation. There are many ways to show employee appreciation, and one of the best opportunities is during a performance evaluation or employee appraisal. At this time, you can write a letter of appreciation to employees who have gone above and beyond.
In my personal experience, I've provided performance evaluations for people who worked in an after school program, for summer camp and for a fast-food restaurant. It might surprise you that the after school program and summer camp evaluations were much more involved, despite them being seasonal positions where people had to apply again the next year.
My boss had the evaluation checklist sheets, and I was instructed to fill them out. There was a pretty lengthy set of lines at the bottom for me to write about employee accomplishments and how the employee is handling his or her job overall. That is one way to handle a letter of appreciation for an employee.
You always want to provide positive feedback to employees because they need to hear it after working hard for you. Providing this type of feedback though letters of appreciation really helps empower the employees. It gives them a full view of what you think about the positive aspects of their job performance.
You want to make your employees feel good because you're a good person, and they want to feel good and work hard for you. You're not going to get anywhere if you leave out the positive feedback. Other feedback as well should be as focused on constructive criticism as much as possible and not anything super negative. Of course, there are those times when employees have to be let go. But, for now, you're focusing on what you can say to your employees that is positive.
You can also choose to write letters of appreciation to all employees, and you can even do one letter for everyone for other special occasions like holidays. But when you're going to write a letter of appreciation to employees during a performance appraisal or evaluation, what should you say? How do you approach writing such a letter?
Each job and each employee situation is going to be different, but there are certain generalizations and leading ideas that you can run with to help you get started of course. And, you can also look at common employee issues to help you come up with ideas. For example, one common issue with employees is call-ins. When someone has perfect attendance or has missed very few days, you want to recognize this dedication.