When writing an Employment Verification Letter it should be a lot like an Employee Recommendation Letter! Of course the exception would be if you are not in support of the employee at all due to being terminated for cause. Then of course a Verification Letter would be quite different! Don’t under estimate the power of the pen either. Many jobs have been gained or lost by the words that a previous employer has put down on paper! Don’t be selfish when it comes to you taking time out of your day to write a letter for a previous employee!
The most important aspect of an Employment Verification Letter would be that it is honest and accurate! This mean right down to the dates of employment! Remember that the employee has provided the other employer with information and if the information you have provided is inaccurate they most likely will believe yours and not the employees! If you’re off by a couple of months then it may make the employee look as if they are hiding something. So make sure you verify all your information.
The next thing to remember is that if you are providing information other than name and dates of employment, which by the way is the kiss of death, is that you have the employee’s permission. Of course any time that you are providing positive information not much would ever be said unless it is private information like a Social Security Number, which should never be given out! Many times the employer requesting an Employment Verification Letter on a previous employee of yours will also provide you with a signed release by the employee.
So now that we got through the necessary information on providing an Employment Verification Letter let’s get down to how to write one so that it makes sense. Of course you’re going to provide the critical information like dates of employment and generally the position they held. But when you think about what information that you as an employer would want to hear when you are hiring an employee. Like are they reliable? Would you rehire them if they reapplied to your organization? Are they a team player? Have they made contributions to your organization?
So an Employment Verification Letter might read something like this if it is regarding a good previous employer that has provided a signed release!
To Whom It May Concern:
This letter is to verify that John Doe was a previous employee with our organization from June 4, 2007, until October 17, 2010, as our Project Manager. As Project Manager, John was responsible for managing all major renovations within our facilities. This required that John was familiar with all building codes and State and Federal building requirements, such as, Americans with Disabilities Act. John also was very familiar with reading all types of Blue Prints.
John was very reliable and work well with all his coworkers and outside vendors. During his employment with us John contributed a great deal to bringing our facilities up to code, while designing aesthetically pleasing areas. His talent runs beyond just managing projects. John filled in many times for Department Heads while they were out of town or on vacation.
John was a valuable member of our organization and his departure has been missed greatly. However, we are very supportive of John fulfilling his professional goals and would highly recommend him to your organization. If there are any other questions I can answer, please do not hesitate to contact me at xxx-xxx-xxxx.
Good Luck and May God Bless You!
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