EMPLOYEE DISCIPLINE FORM
Employee: Jeremy Q. Beck Title: Food Service Worker
Supervisor: Keith L. Smith Title: Food Service Manager
Type of Disciplinary Action
(check only one)
Counseling X 1st Written Warning
2nd Written Warning 3rd Written Warning
Previous Disciplinary Action Issued
(List date(s) and Type issued only)
Date: 4/12/11 Type: Counseling
Explain Behavior or Performance
(List date(s) & approximate time(s).
Explain who, what, why and where. Only facts)
You failed to follow the FIFO (First In First Out) policy which
caused$250 worth of food waste. This occurred on 5/28/11.
Action Necessary to Correct Behavior or Performance
(List training needed or explain the correct type of behavior expected)
Using the FIFO system is extremely important to insure our
customer is always receiving the very freshest food possible, while
also insuring that we do not have any unnecessary food waste.
I instructing you to complete the online training class as a review
to the importance of FIFO.
Explain Consequences of Future Behavior or Performance Issues
Any future violations of company policies or procedures may result
in disciplinary action up to and including possible termination.
(Note to Employee: By signing this form it only indicates that you have been informed of the issue, not that you necessarily agree or disagree.)
Employee: Keith L.Smith Date: 5/30/11
Supervisor: Brett B. Thomas Date: 5/30/11
Note: Provide a copy to the Employee and place the original in the Employee Personnel File.
Just Fire them! Right? Wrong!
An employee discipline form is a legal tool to simply document an event.
Using the form that I offer can simplify your life when it comes to disciplining or terminating an employee!
Keep in mind that most employment law suits today are settled in amounts over half a million dollars!
Do you have that kind of money lying around to pay out a legal claim? My guess it that you don’t!
The only way you should find yourself in trouble with issuing an employee discipline form is if you are targeting certain types of employee’s.
If you are doing this then I say good luck to you, and you should leave
this website immediately, because that is wrong and illegal. Those
kinds of managers make it hard on the rest of us trying to do things the
Now no matter what form you use it is still up to you to complete the employee discipline form correctly, fairly, and equally to all your employees. Do not treat one differently than another
because one performs better than the other. Leaders have a tendency to
do this for things like being tardy or absent. They make allowances for
the ones that perform well and take immediate action for the ones that
don’t. This is exactly what will get you in trouble. Remember the only
thing you can take to court with you is generally what you can document.
If being absent is wrong for one employee it is wrong for all of them!
Please be consistent for your sake. I want you to succeed!
Although I have produced an employee discipline form that you can use for much less than any others on the market there are other choices out there. Make the right choice for yourself!
Good leadership skills must be applied to any form of management, especially employee discipline.
Inform the Employee of the Problem!
An employee discipline form should include some very basic items to insure that you are notifying the employee of what the letter represents, what they did specifically that was incorrect, what they need to do to correct the behavior, and finally any additional information that may be associated with the discipline, such as training, employee assistance programs, etc.
An Employee Discipline Form, or Employee Discipline Letter should include enough information to inform the employee of the problem and the corrective action necessary for the next time, but this should not be some long drawn out novel of information.
I also am a very strong believer in your organization having an employee handbook! This is a critical point and should not be overlooked. An employee handbook must include all your policies no matter how small or large your organization is. Depending on the size of your company, many laws require you to have information informing your employees of certain policies, such as, ADA, EEOC, Harassment, Discrimination, etc.
It takes continual good leadership skills to be a good supervisor. If you ignore employee's that violate your policies, you will pay a big price sooner or latter. In most cases sooner.
Adults are no different than children with the exception that they are able to disguise their motives better.
I hope that this sample employee discipline letter in the form of an employee discipline form was helpful.
Thank you for reviewing this information on an Employee Discipline Form and May God Bless You!