Employee Discipline Form:
They Can Make Your Life Easier

Click Here for Your Free Employee Discipline Form

See Sample Letters and Information On   

Tardiness    Reprimand    Letter of Concern    Termination    Harassment    Stealing    Various Examples    Disrespectful Behavior    Insubordination    Poor Performance    Counseling    Absenteeism    More on Termination

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Employee Discipline Form Sample


Employee:      Jeremy Q. Beck          Title:  Food Service Worker      

Supervisor:    Keith L. Smith             Title:  Food Service Manager  

Type of Disciplinary Action

(check only one)

           Counseling                            X         1st Written Warning

         2nd Written Warning                        3rd Written Warning


Previous Disciplinary Action Issued

(List date(s) and Type issued only)

Date:    4/12/11                           Type:    Counseling           

Date:                                           Type:                                 

Date:                                           Type:                                 

Date:                                           Type:                                  

Explain Behavior or Performance

(List date(s) & approximate time(s).

Explain who, what, why and where. Only facts)

     You failed to follow the FIFO (First In First Out) policy which  

 caused$250 worth of food waste. This occurred on 5/28/11.            


Action Necessary to Correct Behavior or Performance

(List training needed or explain the correct type of behavior expected)

     Using the FIFO system is extremely important to insure our     

customer is always receiving the very freshest food possible, while

  also insuring that we do not have any unnecessary food waste.  

I instructing you to complete the online training class as a review

to the importance of FIFO.                                                       

Explain Consequences of Future Behavior or Performance Issues

Any future violations of company policies or procedures may result

in disciplinary action up to and including possible termination.     

Employee Comments





(Note to Employee: By signing this form it only indicates that you have been informed of the issue, not that you necessarily agree or disagree.)

Employee:      Keith L.Smith                  Date:    5/30/11            

Supervisor:    Brett B. Thomas              Date:    5/30/11            

Witness:                                                  Date:                           
(If Necessary)

employee discipline

Note:   Provide a copy to the Employee and place the original in the Employee Personnel File.

Just Fire them! Right? Wrong!

An employee discipline form is a legal tool to simply document an event.

Using the form that I offer can simplify your life when it comes to disciplining or terminating an employee!

Keep in mind that most employment law suits today are settled in amounts over half a million dollars!

Do you have that kind of money lying around to pay out a legal claim? My guess it that you don’t!

The only way you should find yourself in trouble with issuing an employee discipline form is if you are targeting certain types of employee’s. If you are doing this then I say good luck to you, and you should leave this website immediately, because that is wrong and illegal. Those kinds of managers make it hard on the rest of us trying to do things the right way!

Now no matter what form you use it is still up to you to complete the employee discipline form correctly, fairly, and equally to all your employees. Do not treat one differently than another because one performs better than the other. Leaders have a tendency to do this for things like being tardy or absent. They make allowances for the ones that perform well and take immediate action for the ones that don’t. This is exactly what will get you in trouble. Remember the only thing you can take to court with you is generally what you can document. If being absent is wrong for one employee it is wrong for all of them!

Please be consistent for your sake. I want you to succeed!

Although I have produced an employee discipline form that you can use for much less than any others on the market there are other choices out there. Make the right choice for yourself!

Good leadership skills must be applied to any form of management, especially employee discipline.

Inform the Employee of the Problem!

An employee discipline form should include some very basic items to insure that you are notifying the employee of what the letter represents, what they did specifically that was incorrect, what they need to do to correct the behavior, and finally any additional information that may be associated with the discipline, such as training, employee assistance programs, etc.

An Employee Discipline Form, or Employee Discipline Letter should include enough information to inform the employee of the problem and the corrective action necessary for the next time, but this should not be some long drawn out novel of information.

I also am a very strong believer in your organization having an employee handbook! This is a critical point and should not be overlooked. An employee handbook must include all your policies no matter how small or large your organization is. Depending on the size of your company, many laws require you to have information informing your employees of certain policies, such as, ADA, EEOC, Harassment, Discrimination, etc.

It takes continual good leadership skills to be a good supervisor. If you ignore employee's that violate your policies, you will pay a big price sooner or latter. In most cases sooner.

Adults are no different than children with the exception that they are able to disguise their motives better.

I hope that this sample employee discipline letter in the form of an employee discipline form was helpful.

Thank you for reviewing this information on an Employee Discipline Form and May God Bless You!

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