The best way to define business software is by providing some excellent examples of ones that will be useful to your business. Let’s start with Microsoft Office which includes Microsoft Word and Microsoft Excel. If you’re not familiar with MS Word, it is a word processing software that based on the version you purchase can help in everything from writing a simple business letter to designing business cards, brochures, sales flyers, calendars, and many more templates on almost every possible topic. MS Excel is a spread sheet software that offers you the ability to design and prepare your own spreadsheets, or countless templates for budgets, schedules, tracking attendance, invoices, sales forecasts, and much more.
We always here the term, “Time is Money”? Well, no matter how we slice or dice it, that statement is absolutely true. You can be penny wise and dollar foolish. Yes, you can try to save some money by not using a terrific business software program, but in the end, you will be costing your business much more in the amount of time you will take doing the same things by hand, that you could do in seconds on the computer.
Let’s use an example to make my point. Let’s say you own a small retail shop that sells clothing and other personal items to the general public. You have a brick and mortar store. You have daily sales of about $12,000, along with daily expenses of approximately $8,000. Currently you are using a small cash register that can certainly add up your sales and calculate and produce a total with sales tax included. You do all your ordering by tallying everything on a notepad and then making the telephone calls. You also set down and pay all your bills going by hand and tracking it on a ledger.
As I mentioned earlier, you can define business software very easily by stating the above tasks can be done extremely easy reducing your time spent on them exponentially. They have computer registers now that you can scan your item, it removes it from your inventory, it adds it to a potential order to your vendor that you can edit and transmit, it tracks your total sales by category, it tracks all the appropriate taxes, and it can produce reports that will help you identify items that are moving fast and ones that are not.
Other business software can track your profit and loss for federal and state tax returns. That same software and produce checks, or pay them electronically, to all your fixed costs, such as, building leases, insurance, etc.
Just think of all the time you will have to enjoy and interact with your customers so that you can get to know them better, which in turn will help you carry the right products. Yes, the whole purpose of business software is to provide you the right tools for your business to save you time, produce valuable and usable information that can drive your decision making to improve sales and efficiencies.
Thank you and may God bless you.