Business Letter Example

Business Letter Example

Business Letter Example on a Dinner Acceptance Letter

April 10, 2011

Mr. Robert R. Talbert
3547 Oakland Drive
Denver, Colorado 89768

Dear Mr. Robert Talbert:
My wife and I accept your kind invitation to dinner at the Fall River Country Club on Friday, the twenty-second of April at 5:30 p.m.

We look very forward to meeting everyone.


Paul S. Greenwald

Business Letter Example on an Event Acceptance Letter

June 1, 2011

Mr. and Mrs. Thomas Adams
28 St. Cloud Street
Spearfish, South Dakota 56712

Dear Mr. Thomas Adams:

We accept with pleasure your kind invitation to the Alexandria Charity Ball Saturday, June twenty-first, at seven o'clock in the evening at the Alexandria Country Club.


John P. Dickerson


Business Letter Example on an Event Acceptance Letter

December 5, 2011

Mrs. Alice J. Stormwell
90823 Cranberry Blvd
Thomasville, Delaware 90768

Dear Mrs. Stormwell:

I graciously accept your invitation to the annual Broomfield Foundation benefit luncheon on Wednesday, December 22, at 12:00 noon.

I look forward to participating in this years silent auction. Sincerely,

Betty D. Alexander

Business Letter Example on an Acceptance Letter

March 4, 2011

Mr. and Mrs. Lamont O. Reyes
567 Pine Road
Mitchell, North Dakota 78654

Dear Mr. and Mrs. Reyes

Jane and I are pleased to accept the kind invitation of Robert and Elizabeth Calbert to join them in celebrating the graduation of their son, James Friday, the twentieth of March, at 6 o'clock at the Pine Valley Recreation Center. Sincerely,

Raymond L. Stanbaugh


Business Letter Example on a Job Acceptance Letter

January 6, 2011

Dr. Lucas A. Williamson
17987 Wellington Drive
Williamstown , Virginia 97865

Dr. Williamson:

I am delighted to accept your gracious invitation to a reception for Dr. Paul Bolan Saturday, January 26, at 7 o'clock p.m. at the Marriott Hotel. Unfortunately my wife, Suzan, regrets that she will be unable to attend because of another commitment. Sincerely,

Troy W. Samuels

Business Letter Example on a Job Acceptance Letter

August 11, 2011

Mr. Daniel W. Colbey
Andersons Windows and Glass
25 Arlington Blvd.
Spearfish, SD 57865

Dear Mr. Colbey:

I am very pleased to join Andersons Windows and Glass as a Sales Representative. The wonderful meeting I had with your sales staff convinced me that I will be working with a remarkable and successful sales team, and I look very forward to being a contributing member of the team's efforts. I also appreciate the documents detailing my salary and the commission bonus structure.

I truly want to thank you for the information you included on the Andersons Windows and Glass retirement and insurance programs. I also appreciate you offering your time to answer any questions I may have concerning anything that may come up at my orientation at 8:00 a.m. on Monday, August 23.

Mr. Colbey, thank you again for this amazing opportunity and I look forward to a long and mutually rewarding future with Andersons Windows and Glass.


Aaron S. Howardson

Business Letter Example on a Job Acceptance Letter

April 11, 2011

Mr. William A. Albertson
Harrison Bank and Trust
3498 Sturgis Drive
Victorville, Texas 89786

Dear Mr. Albertson:

I am very pleased to accept your offer to join Harrison Bank and Trust as a Computer Programmer in your IRM Department. The company’s emphases on training truly convinced me that your company encourages excellent opportunities for its employee staff.

I agree to the initial salary of $65,000 per year and that Mr. Johnson, my immediate supervisor, may consider me for a salary increase once I have met all the competency standards outlined in the literature you provided.

I want to thank you again for this wonderful opportunity and I look forward to meeting with you again on my first day aboard on April 22, 2011, at 7:30 am.


Frank I. Terry

Business Letter Example on a Job Acceptance Letter

August 30, 2010

Dr. Brooke A. Siera
Dean’s Spine Center
356 Brookside Court
Harrisburg, PA 78953

Dear Dr. Brooke A. Siera:

I received your job offer this morning via fax and I am excited to accept the position as Physical Therapist with an annual salary of $68,500.

I understand that I will undergo a standard physical examination on September 9, 2010, on at 9:00 a.m. Once that is complete I will report to the Company’s Human Resources Department of my initial orientation.

Dr. Siera, thank you very much again for this opportunity and I truly look forward to working with you and your team. Dean’s Spine Center has an outstanding reputation and it is an honor to be a part of them.


Harry C. Kimbal

Business Letter Example on an Acknowledgement Letter

August 1, 20111

Dear Mr. Alex Johnson:

I would like to thank you for your recent payment of $500.00.

We have reinstated your credit line up to a maximum of $1,000.00. As we had discussed on the telephone on Friday, July 22, 2011, we need to receive your payments by the 25th of each month.

Future delinquencies may result in our having to place restrictions on your account.

We appreciate your business.

If you have questions or concerns, please contact us immediately.

Bob Hope

Business Letter Example on an Advice Letter


(Dear Mr/Ms:)

As a lawyer and a long-time friend of your fathers, I am pleased that you would turn to me for legal advice. After carefully reviewing your situation, there is no reason why you cannot handle this in small claims court on your own. If you follow my suggestions below and attend the hearing, I am certain you will be able to settle your claim with a minimal filing fee.

First, call or stop by your county court house…

This direct experience with our judicial system will not only save you attorney fees, but give you a valuable experience.

Again, you'll be fine but don't hesitate to contact me for any questions you may have.



Business Letter Example on an Announcement Letter


(Dear Mr/Ms:)

We are proud to finally be able to announce the grand opening of the new and completely transformed "Covey's Steakhouse!"

The transformation includes a remolded dining room that seats over seventy guests at solid oak tables, fine linen table cloths and napkins, and formal flatware.

We have also brought a well known executive chef from New York City that one several "Best Chef" awards. The quality of food that Chef Antonio presents is world class. He takes our aged beef and turns it into the most tender and juicy steaks anywhere.

Please join us on August 12th when we open the doors again for the first time. Be a part of the magic!



Business Letter Example on an Appointment Letter


Dear Ms. Sophia R. Alexander:

I am writing to confirm our appointment we made over the phone on (Date). I will meet you in your office on (state date and time).

Please complete enclosed documents so that our meeting will be much more productive.

If you have any question regarding our appointment, please call me at (list telephone number).

I look forward to meeting you.



Business Letter Example on an Apology Letter


(Dear Mr/Ms:)

We are sorry you did not receive your package as promptly as you expected.

We unfortunately experienced an unusually large number of orders, which disrupted our normal delivery schedule.

To serve you better and faster, we are busy expanding our staff.

Again, we apologize for any inconvenience we might have caused and look forward to filling your future orders in a timely manner.

If you have any questions or concerns, please do not hesitate to contact us at (Telephone Number)


Business Letter Example on an Authorization Letter


Dear Mr. Daryl R. Brown:

I hereby authorize you to conduct the financial audit of my department's operations according to the terms of your brochure and proposal.

I will see to it that all departmental financial records are available to you from October 1 through September 30, 2007.

You will find completed release forms enclosed, along with the $500 deposit. We will pay the balance of $2,500 upon completion of your audit, on or before November 1, 2007.

Please reply by mail or fax. We look forward to seeing your results.


Daryl R. Brown

Business Letter Example on a Cancellation Letter

August 25, 2010

Dear Ms. Jodi P. Smithers:

In accordance with our lease agreement this is to act as our official thirty days written notice that we will be vacating your warehouse on October 1, 2006.

Unfortunately it has become too small to meet our needs; therefore, we are not willing to absorb another rent increase. We will leave the property in the original condition, less normal wear and tear, as it was when we moved in. We are confident you will return our whole deposit, per our lease agreement.

After October 1, if necessary, please reach me at my office telephone number 555-222-1111.


Jodi P. Smithers

Business Letter Example on a Compliment Letter


(Dear Mr:/Ms:)

What a wonderful presentation you made last Friday to the Sales Group! It was truly inspirational and was exactly what we all needed to hear.

Although I know you did a tremendous amount of research you made it look so easy as you were able to lay out where we are and where we need to get to next year.

After speaking with Mr. Harrison, our President, he expressed his personal appreciation for the job you did. He was especially impressed with the amount of detail you brought to the group.

Thanks again for a job very well done!


Business Letter Example on a Cover Letter


(Dear Mr/Ms:)

I am applying for the technical writing position that your firm advertised in the local newspaper and have attached my resume.

I have been writing for over 10 years in both contract and salaried positions in the computer industry. Writing has always brought me great satisfaction.

I look forward to an opportunity to meet with you to introduce myself and discuss my qualifications.


Business Letter Example on a Delegation Letter


(Dear Mr/Ms:)

Now that we have established ourselves domestically, we need a person to oversee our international sales. Your ability to organize and oversee large sales efforts makes you the obvious choice to take on this responsibility.

We will hold several planning meetings during May. After June 1, you will work full-time on international sales. Our first meeting will be Monday at 9:00 a.m. I know of your interest in international sales, so this should be a rewarding assignment. If you have questions before our Monday meeting, please call.


Business Letter Example on an Employment Offer Letter


(Dear Mr/Ms:)

I am very pleased to be able to offer you a job as (job title). Your starting salary will be (list salary) per annum. Your first day will be (list start date).

The federal government requires that you provide proof of identification and of your eligibility for employment within three days of your start date.

Please be prepared to do this when you meet with (list who they will report to) for your orientation on (list date of orientation).

By signing and returning one copy of this letter, you indicate that you accept the offer and all the terms and conditions contained herein and discussed in our formal interviews. I look forward to working with you.


Business Letter Example on a Holiday Letter

December 15, 2011

Dear Mr. and Ms. Alan Johnson:

Merry Christmas to you and your loved ones from Covey's Hotel and Resort. This has been an especially exciting year, as we have celebrated our second anniversary. In that short time, we have had the opportunity to make many dreams come true.

As this special year draws to a close, we want to thank you for helping make Covey's Hotel and Resort one of the most popular resorts in our area. We wouldn't be where we are today without the support of loyal customers like you!

When thinking about your next vacation, keep in mind that we offer the best vacation packages.

We look forward to serving you for many years to come and wish you and your family a very healthy, happy and prosperous 2012!

Gregory Covey

Business Letter Example on a Reference Letter


(Dear Mr/Ms or To Whom It May Concern:)

I am pleased to write this letter of recommendation for (name of person you are recommending) who, under my leadership, has served as (position the employee served in) for the past three years.

From the beginning, (employee name) has steadily moved upward in the company. They began as a stock clerk in our department, then soon graduated to warehouse manager.

Throughout their employment with us, they have consistently displayed a remarkable ability to cope not only in high stress situations, but to actually thrive in them. Last year, when notified of a shortened deadline on an important project, they managed their team with confidence and efficiency, despite the time constraints. We were all surprised and grateful when they produced the completed project ahead of schedule.

I am sorry that (name of employee) will soon leave us, but I know that this move is important to them for personal reasons. I give you my highest recommendation with confidence that (name of employee) will use their experience and abilities to serve you well.


Business Letter Example on a Reprimand Letter

Writing a letter of reprimand is perhaps a little different than most business letters. Although it should still be short and to the point it is important to include certain information.

1. Make sure they know what it is, i.e., a letter of reprimand. This insures there are no mistakes about what it represents.

2. Make sure it spells out what they did and any basic evidence to the violation.

3. Make sure it includes how to correct the behavior or what the right behavior looks like.

Make sure the employee signs the letter that they received it, or make sure you have a witness sign it acknowledging that you provided them a copy if they refuse.


(Dear Mr/Ms)

(Mr/Ms Name) you are being issued a formal letter of reprimand for excessive use of the telephone for personal business. You acknowledged that you were aware of our company policy at your orientation on March 3, 2008.

Specifically, our records indicate that you made eight (8) calls, totaling 133 minutes, during your scheduled shift on April 3, April 6, and April 14, 2008.

Future violations of company policy may result in additional disciplinary action, up to and including, possible termination.

Each party has reviewed the above information and agree that the information is accurate.




Business Letter Example on a Resignation Letter


(Dear Mr/Ms)

Please accept my regrets in resigning from my position as (your position here), effective (fill in date - at least two weeks from the date you submit the resignation). I am looking forward to pursuing new challenges, and have decided to accept a job offer in a field more closely aligned with my course of study.

Although I have accepted a position in another field, it does not detract from the fact that my job at (name of company you are leaving) has provided me both challenges and rewards and I am grateful for that. I have enjoyed working with all of my friends here, and I want to thank everyone for their support over the years.

Prior to my resignation date, I hope to have all my projects current and my obligations fulfilled. If there is anything else I can do to help make this a smooth transition, please let me know.


Business Letter Example on a Thank You Letter


(Dear Mr/Ms:)

Thank you for trusting us to be your source for (list what it is). We appreciate your kind expressions of appreciation, and are especially grateful for the recent order of (list what they order). (Place a sentence here about the product or service you provided helped your organization.)

Thank you for choosing (name of your company) to supply all your (list what it is you provide). We look forward to sharing your success.



Business Letter Example on a Welcome Letter


(Dear Mr/Ms:)

We are pleased to welcome you as the newest member of the (Name of your Company)!

As we discussed in your interview, you will be the new (position title), working under the direction of (name of supervisor), the (supervisors title). On your first day (day and date), I will introduce you to (name of supervisor) and the rest of the staff. You will also need to spend some time with the personnel director to fill out the necessary paperwork and sign up for the company benefits program. Please look over the enclosed employee handbook and become familiar with your benefit options. Personnel can answer any questions you may have when you meet with them.

Also enclosed you will find a copy of your employment contract detailing the terms we discussed during your interview. Please review it carefully, and if you have any questions, call me immediately. If the contract meets with your approval, please sign it and return it in the enclosed envelope.

We are confident you will be an asset to the (name of your company). Please don't hesitate to call if I can be of help, either now or after you begin your employment. We look forward to seeing you(day and date of state).


Business Letter Example on an employee Written Warning Letter

August 8, 2011

Mr. Peter A. Harrison:

You are being issued this formal written warning letter for your failure to follow our telephone use policy.

Specifically, on August 6, 2011, at approximately 3:20 pm you were witnessed by your supervisor speaking on your personal cellular telephone while operating a piece of heavy equipment. As stated in our policy that you signed on January 4, 2011, no employee will use cellular telephones while in the performance of their duties. Any emergency telephone calls will be taken and/or made from the supervisor's office.

In the future you are to leave your cellular telephone at home or in your locker during your work shift.




Good Luck and May God Bless You!

Business Letter Example

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