Sample Business Correspondence Letter
May 10, 2012
Dear Mr. Robert Johnson:
Our records show an outstanding balance on your account.
We request that your monthly minimum payment be paid before the 5th of each month. Accounts paid after the 10th of the month accrue a $5.00 late fee.
We are certainly not exempt from making errors! Please notify us immediately if there is any question concerning the payment.
May 22, 2012
Dear Mr. Bruce Davidson:
It has been over two years since you purchased your 2010 Ford F250 Pickup Truck! I wanted to let you know that we are offering top dollar for that type of vehicle now and would love to assist you in an upgrade to a newer Truck.
In fact if you come in before the end of June I am able to give you an additional $2,000 off any new vehicle purchase you make.
Please bring this letter with you when you come.
September 11, 2010
Dear Ms. Alice Cooper:
In accordance with our signed lease agreement this is to act as your written thirty day lease termination notice.
Specifically, you are in violation of our no pet policy that is clearly stated within paragraph two of the lease agreement.
Officially you need to be completely out of the apartment no later than October 10, 2010. We will perform a final walk through on October 11, 2010, and you are welcome to be a part of that.
As a result of that walk through we will provide you with written notice of any final charges for cleaning or repairs.
If you have any questions, please contact this office at xxx-xxx-xxxx.
When writing a correspondence letter remember to be to the point. In today's world people are leading very busy lives and make choices of where they will spend their time. If you don't capture their attention in the very first few words or sentences then they won't continue reading. At that point it doesn't matter what you have written and told/asked/informed them. So make sure they know right up front what you are writing about.
Good Luck and May God Bless You!