Business Communication Letter Example
June 13, 2012
Dear Mr. David Harrison:
Are you tired of winter? Are you dying to get away for a dream vacation?
Davidson's Travel is pleased to offer an amazing dream vacation package at an unheard of low price. Imagine for a moment relaxing on a warm sandy beach sipping on your favorite cool drink. Listening to the ocean waves softly crashing onto the beach. The light breeze cooling you as you soak up the sun.
That is exactly what you could be doing if you act today. Enclosed with this letter is a brochure describing this exact vacation package.
Or, if you prefer, take advantage of one of our nearby weekend getaways to Vegas, the city that never sleeps, for under $300, including airfare. Call now at 555-555-5555 to reserve your spot today. But hurry--this can't last!
President, Davidson Travel
April 5, 2018
Dear Ms. Carla Jackson,
It has come to our attention that your account is past due.
I'm certain that this is just as much a surprise to you as it is to us and must be just an oversight since you have maintained your account extremely well over the past several months.
Please accept this notice as a simple reminder to make your monthly payment before April 29, 2018, to avoid any additional late charges.
We truly appreciate your business and look forward to receiving your payment soon and thank you very much in advance.
William B. Preston
Anyone needing to share business information or employment requests should be interested in learning how to write a business letter correctly. Business writing is a formal way of sharing of professional information. It should be easy to read and straightforward.
The main aim of a business letter is to ensure that information and ideas are understood in a professional context. Such letters must be cordial, direct, and fluent as opposed to the friendly ones you mail to your friends. These types of letters ought to be controlled and civil than any other writing style. Any action requested within the letter must be politely explained. However, this must be written in a way that will be clearly understood so that the reader understands what action is required by them.
As far as the words being used a business letter should never be written using language beyond the reader’s educational level. This means that you must know who the reader is. On the other side of the coin the writer can make certain assumptions, such as, if the reader is an applicant for a engineering position you can use language that meets that level of education.
A business communication letter should stick to the subject a hand and not drift off with non related information. In today’s world business people are not interested in wasting a lot of time reading a letter filled with useless information. However, it is OK to be friendly without taking it to extremes.
Open the letter with the purpose of the business communication letter. This may be stated in a straightforward way such as; The purpose of this letter is to inform you that you were not selected for the engineering position you recently interviewed for. Or possibly; I wanted to thank you personally for your recent purchase.
The remainder of the business letter should provide any details
that you need the reader to address or what they should expect next.
Good Luck and May God Bless You!