Employees who feel appreciated will work harder and more diligently to get the job done. For this reason alone it is important to send out an employee appreciation letter to show employees how much they truly are appreciated.
This is perhaps the most valuable of all tools that an employer can use to their benefit. Employees who feel good about the company they work for will be more efficient in their work and be much more likely to go the extra mile to help out when needed. It is an excellent way to motivate employees and boost their morale.
A good letter should include plenty of thanks for all that they do for the company, as well as plenty of recognition for special contributions when they go above and beyond in their job duties. However, be specific when thanking them in the letter. Don't generalize!
Many employees will then post their letter in their work space and refer back to the letter when they are feeling a bit challenged or down. This helps to keep the employee motivated and doing their best at all times.
Handwritten or a nice email is an excellent way to accomplish sending the employee an employee appreciation letter. It is more personable and friendly than a simple form letter whereby the employer fills in the blanks and signs the letter. Form letters are very impersonal and do not reflect true and genuine meaning when sending out appreciation letters.
A great way to start the letter out is by
using the persons first name such as, "Dear Bob" or "Dear Sally" and
then launching into the specifics such as, "It has come to our attention
that you have been going above and beyond the call of duty and we
wanted to take this moment to thank you for your diligent work ethics
and skills." You should make sure to note what they are doing that is so
great such as finishing projects ahead of schedule or completing extra
work that isn't normally in their job description.
Be sure to keep the letter thoughtful and kind and make note of what they did to specifically earn the letter. Sometimes just knowing that the boss appreciates a person is more important than a bonus or gift from the office. Start now and go the extra mile yourself and send out an employee appreciation letter this month and see how much better your employees work for you.
Thank you and May God bless you!