Writing a Written Warning
Let me state that a different way in order to help you better understand the impact that it could have! Employee related law suits often are awarded in amounts of over one million dollars.
Making this statement is not to scare you! It is intended to let you know how important it is to get it right!
Again, the actual task of writing a written warning letter is not difficult. However, making sure that you include the proper information to protect you in the event an employee files a formal complaint or law suit is the purpose of this article. Keep in mind that every situation is different, so this is only an example and is not intended to be a legal guide.
1. For purposes of this sample written warning letter, the facts are as follows;
2. Employee responded to your request to perform a duty by saying, "That's stupid!"
3. Employee was overheard by another supervisor and you received a written statement.
4. The situation occurred on June 4, 2010, at approximately 8:45 am.
5. You had requested the employee to perform a reasonable duty that is a standard practice and routinely performed within your industry.
6. The employee is competent to perform the task.
7. The employee received and signed for your company employee handbook that covers insubordination, and your progressive discipline program, on January 7, 2010.
8. The employee went on to perform the task successfully.
June 8, 2010
Dear Mr. Peterson:
This written warning is being issued for insubordination, which is a violation of our company policy as stated in our employee handbook.
Specifically, on June 4, 2010, at approximately 8:45 am you received direction from your supervisor to perform a standard and routine task. Upon receiving that direction you responded to your supervisor with the following, "That's Stupid." Although you went on to successfully perform the task the conduct you demonstrated prior to this is not acceptable behavior.
On January 7, 2010, you received and signed for an employee handbook that outlines our policy on insubordination and the consequences for violating it.
Mr. Employee, going forward you're expected to conduct yourself in a professional manner at all times and treat all company staff with respect.
Any future violations of any company policy may result in additional progressive discipline, up to and including possible termination.
Mark G. Stevens
Every individual is expected to execute their assigned duties as directed during on duty time. Insuring quality in everything we do requires attention to detail and working quickly or carelessly has a negative impact on every aspect of our business. It is also critical to our success that every individual will respect and cooperate with other staff members, customers, and supervisors when performing their assigned duties. In the event there is ever a conflict it is the responsibility of everyone to bring that to the attention of their supervisor for resolution and will not engage with any other individual. It is also important to understand that excessive talking and/or horseplay can distract and place individual’s safety or dignity at risk, decrease productivity, and potentially damage or destroy company property. All individuals are to remain in their assigned work area during duty time. Anyone found to have been acting in a manner that purposely damages or destroys company property will not be tolerated. The above policy is for the safety and welfare of all employees and violations will not be tolerated.
As you can see writing a written warning is not that difficult, but make sure you include the pertinent information. You can also see that I have not included any feelings or assumptions, but only the facts.
Thank you for reviewing this information on Writing a Written Warning Letter and Good Luck and May God Bless You!