Sample Written Warning Letter for Tardiness
Dear Mr. Peter J. Johnson:
Mr. Johnson, it is important for you to report to work prior to your scheduled start time and ready to begin your shift. If you are not able to report for work it is required that you contact your supervisor prior to your scheduled start time and request permission to be excused. Understand that it is the supervisor’s prerogative to grant or not grant permission to be excused or tardy.
If there is an underlying reason why you are not able to report to work as scheduled it is important for you to discuss this with your supervisor for possible solutions.
Any future violations of our policy on tardiness, or any policy, may result in additional disciplinary action up to and including possible termination.
Leadership Skills for Life - Sample Written Warning Letter for Taridiness
Sample Attendance Policy
This Company fully understands and recognizes the value of providing quality service to its customers. To ensure that quality, every associate is required and expected to be at work when scheduled.
When an associate is planning to be absent from any portion of a scheduled work day other than for previously scheduled vacation, that associate must notify their Supervisor no less than three (3) days prior to the absence. We also understand that there are unexpected circumstances (emergencies such as a death in the family) that may prohibit your ability to meet this requirement and in those cases it is critical that you present your request at the very earliest opportunity.
When an associate is unexpectedly unable to report to work, or is going to be late, that associate must contact their supervisor no later than two hours prior to the time that the associate is scheduled to be at work.
Failure to notify your supervisor of such absence may result in disciplinary action.
When an associate experiences unscheduled absences on consecutive days, that associate must contact their supervisor each day. Failure to notify your supervisor may result in disciplinary action. Failure to notify your supervisor for three (3) consecutive workdays will be considered your voluntary resignation. Written medical verification authorizing you to return to work will be required of any associate that exceeds an unscheduled absence for two (2) consecutive workdays.
Tardiness will not be tolerated. There is no grace period. Excessive tardiness may result in disciplinary action being taken, i.e., a written warning letter. An associate will not be paid for the time he or she is tardy to work.
Absences for a death in the associate's immediate family (spouse, child, parent or grandparent), illness with a doctor's excuse or verifiable auto accident may be deemed "excused" absences by the Company for which no disciplinary action will be taken.
Dear Mr. Alan E. Davidson:
You are being issued a written warning letter for not complying with our Company Policy on Attendance.
As stated in our Company Attendance Policy your attendance is an essential part of our Company's success. Therefore, it is critical that you report to work as scheduled. It is also important to understand that a pattern of abuse is not defined by any specific set of absences or tardiness.
Mr. Davidson, if the event that you violate this policy, or any other Company policy, you will be subject to additional disciplinary action up to and including termination.
An employee's attendance, including reporting to work on time, is an essential part of our Company's success. Good attendance is expected and anticipated by all employees. However, the Company recognizes that from time to time an employee will need unscheduled time off for illness or personal emergencies.
In the event that an employee is not able to report to work as scheduled the employee is required to notify their supervisor as soon as possible in advance, but no later than their scheduled start time. If an employee is not personally able to contact their supervisor due to incapacitation they are required to have a responsible person contact the supervisor on their behalf. Understand that simply contacting your supervisor does not necessarily excuse your absence. Your supervisor always has the right to deny a request for time off based on the company's requirements.
If the employee is unable to report to work as scheduled for more than three consecutive days for medical reasons the employee is required to provide medical documentation substantiating their medical reasons for being absent. In addition, the medical documentation should also provide a release for the employee to return to work without restrictions. If there are restrictions the Company has the right to allow, or not allow, the employee to return to work.
If an employee's attendance, including tardiness, begins to show a pattern of abuse the employee may become subject to disciplinary action, such as a written warning letter, and up to and including possible termination.
Any employee not reporting to work for three or more consecutive days without notifying their supervisor or any other company official is considered to have voluntarily resigned their position.
When someone thinks that they have a chance to win $500,000 simply by filing a wrongful discharge law suit, you can guarantee they will be doing it!
Make sure before ever issuing a written warning letter you have a basis for doing so. Your employees are real people with families. Their lives can be dependent upon your actions. Generally speaking many companies allow up to two or three written warning letter before considering termination.
Thank you for reviewing this information on a sample written warning letter for tardiness. Remember that this is only a sample written warning letter; therefore, when issuing a written warning letter insure you have it reviewed by a company official or your legal representative.
How to Write Late-Coming Memo to Employees
“Don’t sweat the small stuff,” may be the ultimate piece of management advice often used by employers. But even for the calmest of managers, turning a blind eye to an employee who is perpetually late, is hands down impossible.
What should be done to rectify behavior of chronic latecomers? (Note: Please see the sample written warning letter above for suggestions on format and possible language.)