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Sample Termination Letter Have all the advantages of a Human Resources Department without the high cost! October 15, 2010 Dear Mr. James J. Johnson: Unfortunately your employment with the Washington Janitorial Company is being terminated effective immediately for violating our policy on Sexual Harassment. On October 12, 2010, at approximately 10:15 am your supervisor witnessed you inappropriately touching another employee. After questioning the other employee your behavior was not welcomed and extremely offensive to them. On September 25, 2010, you were issued a written warning letter for continuing to ask this same employee on a date after they clearly told you they were not interested. On September 28, 2010, you signed acknowledging that you read and understood our company policy on sexual harassment. Your final pay of $768.97 for hours worked is being issued as a part of this termination. Any pay due for any other benefits such as vacation will be provided in accordance with state law at a later date. Any other benefits available to you, such as Consolidated Omnibus Budget Reconciliation Act (COBRA) will be provided through a separate correspondence at a later date. Mr. Johnson, you are expected to return all uniforms and keys immediately. If you fail to return all uniforms and keys by October 25, 2010, we will withhold the cost to replace them from your vacation pay in accordance with state law. We wish you success in all your future endeavors. Sincerely, Paul Newman Human Resources Director Professional Easy to Use Written Warning Form Free Download It Free Save it to your hard drive! When you are preparing to issue a termination letter it is important to assess the potential reaction from the employee. My recommendation is to always place you in a position closest to an exit. That if you feel there is a potential for violence make sure that there is more than one person issuing it along with possible security or numerous people available to help if necessary. In my long career I have been very fortunate even though a few times I thought something might happen. Just keep in mind that there is always that possibility.
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