How To Evaluate Payroll System Software



If your not using a payroll system software you must still be doing it by hand!

That's risky!

That also means that you are tracking everything by hand, with maybe the assistance of a desktop computer!















As you well know in any business with employees, one of the recurring and complex tasks is payroll. Unfortunately procrastination is not a solution. The process has to be completed regularly and on time while meeting a range of federal and state requirements. The employees have expectations too. With the expanding availability of payroll system software packages there is no reason to waste your time and effort on this sometimes grating chore.


Looking at this time and labor cost helps you determine how much you can invest!


The size of your organization determines how much time manually processing your payroll is using. Looking at this time and labor cost helps you determine how much you can invest in a payroll software package. Larger organizations require more powerful and complex software. Any garage programmer can hack together a more-or-less functional program.

Security, robustness, customer support and support for state and federal regulations require a team of professional programmers backed up by legal consultants. The first step in evaluating payroll software is researching the company that produced it. You can quickly eliminate the small, unknown companies from consideration.


Researching a payroll system software package should go beyond the vendor's claims!


If you already have some record keeping package running you need to make sure any new software will integrate with it or that the data can be seamlessly transferred to the new package. Your employee database must be compatible. If your number of employees is small, manually transferring data is a valid option.

Researching a payroll system software package should go beyond the vendor's claims. In order to sell a piece of software claims often mask functional problems, security issues, or omitted features. Finding independent reviews and eliminating any package with reports of functional or security problems quickly weeds out the chaff.

There is no way to evaluate a package without a hands-on test. Legitimate software producers often have evaluation versions available. Download a copy and test the usability and functionality. Remember that evaluation packages should not be tested in a production environment with real data. One often overlooked point is who will actually be using the software. The data entry clerk in the next room must be able to quickly learn the system; the IT manager won't be using it daily.

Good Luck and May God Bless You!




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