Sample Letter of Termination
Unexcused Absences
I have provided a Letter of termination and basic information that may be helpful in avoiding a wrongful termination claim.
Learn How to Write a Termination Letter Professionally Every Single Time!
Good Leadership skills must be applied throughout the termination process, including the investigation.Here are some basic assumptions that I am using for the sample termination letter below: ...That you have an employee handbook that outlines your attendance policy and the consequences of not following it. ..That you have a copy of their signature on a document showing that they have read, understand and received a copy of your employee handbook, dated January 2, 2008. ...That the employee has not called or shown up for work for three straight days, June 2, June 3, and June 4, 2008 ...That although you are not required you attempted to contact them on June 2, 2008, and left a message. They never returned your call. ...That the employee was issued five sets of uniforms, and has one key to the employee locker room. ...That the employee did not show for work on the June 5th and you are mailing the termination letter on that date certified and return receipt requested. Depending on the state you may have to send the final check with the letter.
Sample Letter of TerminationJune 5, 2008 Dear Mr./Ms. Employee XYZ: This letter is to inform you that your employment with XYZ Company has been terminated effective June 5, 2008, for unexcused absences. Specifically, you were absent on June 2, June 3, and June 4, 2008, and you failed to notify your supervisor. You did acknowledge through your signature on January 2, 2008, that you had read and understood the attendance policy outlined in the employee handbook. You will be expected to return the five sets of uniforms issued to you, and the employee locker room key. Based on your company you would place any information about COBRA here. Based on your state you would place any required information here, such as the final pay, vacation time remaining, etc. Mr./Ms. Employee XYZ, we do want to wish you success in any future endeavors that you have. Sincerely, Company Official's Signature: _______________________________ Sample Letter of Termination
Depending on your state laws, you may want to hold final pay until they return the uniforms and key. If so, state that in the letter. Some states require that you pay all hours worked upon termination, which does not include vacation. However, this does not mean you can drag your feet on paying out any due vacation time. Remember to include all information in your employee handbook. This helps to eliminate all questions at the termination. It also will help in avoiding a wrongful termination claim later on. If everything is in writing and you have the employees signature, it sure helps. Trust me! Thank you!
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