Sample Employment Termination Letter
Poor Performance during Probationary Period
I have provided a sample on an employment termination letter and basic information that may be helpful in avoiding a wrongful termination claim.
Good Leadership skills must be applied throughout the termination process, including the investigation.
Always check with your legal representative prior to issuing any termination. In addition, there are many good books that you can reference from Amazon.
Sample Employment Termination Letter
Assumptions
Here are some basic assumptions that I am using for the sample employment termination letter below:
1. That you have a set probationary period outlined in your employee handbook.
2. That the employee was hired on January 13, 2008, as an Administrative Assistant.
3. That the Administrative Assistant's position has a requirement to type a minimum of 60 words per minute with minimal errors. That the position requires someone who is efficient with XYZ computer software. That the position requires someone with excellent communication skills. This and more requirements are included in a position description.
4. That the employee submitted a resume/application stating they had all the above skills, and during the interview process they confirmed verbally that they had these skills. They did this by answering some basic questions about the specific software that your company uses.
5. That they signed acknowledging that they had read, understood and received a copy of the employee handbook,which outlines your probationary period policy.
6. That you have a letter of concern to the employee regarding your concern with them not being able to type the 60 words per minute, the ability to work with the software, and the concerns you have with how they have been handling telephone calls. This letter was issued to them on January 24, 2008.
7. That there was no improvement in there performance since January 24, 2008, and now it is February 2, 2008.
Sample Termination Letter - Probationary Period - Unacceptable Performance
February 3, 2008
Dear XYZ Employee,
This letter is to inform you that your employment with XYZ Company has been terminated effective February 3, 2008, for unacceptable performance during your probationary period.
Specifically, you have been unable to meet the minimum requirements for the position of Administrative Assistant, in the following areas; typing a minimum of 60 wpm with minimal errors, ability to work with XYZ computer software, and your communication skills.
You received a letter of concern about these specific areas of your position on January 24, 2008; however, you have made no improvement.
You did sign acknowledging that you read, understood and received a copy of the employee handbook that outlines the company policy on our probationary period.
Based on your company you would place any information about COBRA here.
Based on your state you would place any required information here, such as final pay, vacation time which I doubt they have earned, etc.
Mr./Ms. XYZ Employee, we do want to wish you success in any future endeavors that you have.
Sincerely,
Company Official Signature: __________________________
Sample Termination Letter - Probationary Period - Unacceptable Performance
If the employee has any company property you may want to list it on the letter or make sure that you get it back prior to them leaving the property. If not, and your state allows for you to hold back pay until you received it, you may want to do this. Give them a specific date to accomplish this.
Also, it is wise to escort them off company property. Do this with respect.
Remember to include all information in your employee handbook. This goes a long way in helping to eliminate any future questions about your policy, and avoiding possible wrongful termination claims.
One of the most important aspects is to be consistent. Trust me.
I hope this sample termination letter was helpful. I have others if you need to review those also. You will find a list on my main termination page.
Thank you for reviewing this article on an employment termination letter!
The information contained in this Employement Termination Letter or any article provided by Good Leadership Skills in our website Leadership-Skills-for-Life.com, has not been prepared, endorsed, or reviewed by any form of licensed legal professional including but not limited to an attorney. Nothing in this Employment Termination Letter or on the Leadership-Skills-for-Life.com website should be taken as legal advice, but instead should act as a useful resource in providing general information that may be useful to members of the general public. All visitors are encouraged to consult with a licensed attorney/lawyer in all legal matters. You should not act, or refrain from acting, based upon any information on this web site. This information does not, and is not intended to, constitute legal advice.
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