Employee Discipline FormEmployee: Jeremy Q. Beck Title: Food Service Worker Supervisor: Keith L. Smith Title: Food Service Manager Counseling X 1st Written Warning 2nd Written Warning 3rd Written Warning Termination Date: 4/12/11 Type: Counseling Date: Type: Date: Type: Date: Type: You failed to follow the FIFO (First In First Out) policy which caused$250 worth of food waste. This occurred on 5/28/11. Using the FIFO system is extremely important to insure our customer is always receiving the very freshest food possible, while also insuring that we do not have any unnecessary food waste. I instructing you to complete the online training class as a review to the importance of FIFO. Any future violations of company policies or procedures may result in disciplinary action up to and including possible termination. Employee: Keith L. Smith Date: 5/30/11 Supervisor: Brett B. Thomas Date: 5/30/11 Witness: Date: (If Necessary) Note: Provide a copy to the Employee and place the original in the Employee Personnel File. Just Fire them! Right? Wrong! An employee discipline form is a legal tool to simply document an event. Using the form that I offer can simplify your life when it comes to disciplining or terminating an employee! Keep in mind that most employment law suits today are settled in amounts over half a million dollars! Do you have that kind of money lying around to pay out a legal claim? My guess it that you don’t! The only way you should find yourself in trouble with issuing an employee discipline form is if you are targeting certain types of employee’s. If you are doing this then I say good luck to you, and you should leave this website immediately, because that is wrong and illegal. Those kinds of managers make it hard on the rest of us trying to do things the right way! Now no matter what form you use it is still up to you to complete the employee discipline form correctly, fairly, and equally to all your employees. Do not treat one differently than another because one performs better than the other. Leaders have a tendency to do this for things like being tardy or absent. They make allowances for the ones that perform well and take immediate action for the ones that don’t. This is exactly what will get you in trouble. Remember the only thing you can take to court with you is generally what you can document. If being absent is wrong for one employee it is wrong for all of them! Please be consistent for your sake. I want you to succeed! Although I have produced an employee discipline form that you can use for much less than any others on the market there are other choices out there. Make the right choice for yourself! Dear Friend, If you'd like to save time, produce a professional employee discipline form, and that just may keep you out of court, then this might be the most important letter you'll ever read. Here's why: By using my form your employees will know exactly what they did wrong and what they need to do to correct their behavior! After all isn't that what we really want to happen? Now, I know you're probably skeptical. That's normal and healthy. Let me give you three good reasons we can back up what we claim: >Reason one: I have spent over thirty-five (35) years managing employees and issuing discipline when necessary. Issuing a Written Warning Letter is never something a manager likes to do, but unfortunately it is necessary at times. Reason two: During those thirty-five years I have been challenged by the legal process numerous times, such as, at unemployment hearings, Equal Employment Opportunity Commission Claims, Court, and many more and never once did I loose. Reason three: What I have learned from my years of experience is that employees except their wrong behavior when it is spelled out for them in simple terms such as a written warning letter form, provided your fair and consistent. * Contains all the necessary elements of a written warning letter. * Ensures that you use progressive discipline. * Forces you to include all previous discipline for this employee. * Requires that you explain what the employee did wrong. * Requires that you explain what the employee needs to do to correct the behavior. * The form allows for the employee to offer comments. * Requires that you spell out what happens if they continue their poor behavior. I know what I'm doing since I have been a Human Resources Director for and International Mega Business, and I wanted to make it as easy as possible for you to issue Discipline to your employee. There is a lot of confusion surrounding the Human Resources Field. I want to give you 5 elements you absolutely, positively must have in any written warning before you issue it: 1. Must tell the employee what it is... Is it a counseling, written warning, or are you terminating them. 2. Must explain what the employee did wrong... What behavior or policy did they violate, such as, tardy, unexcused absence, not following directions, safety, etc. 3. Must tell the employee what they need to do to correct the behavior... They need to be at work on or before their assigned scheduled begins. 4. Should give the employee an opportunity to give their feedback in writing... This allows them to record their response to your notice. 5. Should inform them what will happen if they violate company policy or display poor behavior again... Spell out that if this type of behavior or any violation of company policy occurs again in the next twelve months they will be subject to additional Discipline up to and including possible termination. You can download other employee discipline forms; however, they will not give you solid examples of how to complete them. You are not just purchasing an employee discipline form, but over thirty-five years of experience from a Human Resources Professional! Ask any employee and they will tell you that they want feedback from their boss! Fail to do that and you will be going through employees quickly! Your satisfaction is assured through our no risk, you-can't-lose, 100%, no-questions-asked, iron-clad money back guarantee. If for any reason, you aren't thrilled and satisfied with our product, just contact us at gregory.covey@leadership-skills-for-life.com with confirmation of your purchase within one week and we'll refund 100% of your purchase price. No hard feelings. We are that confident that you will like our product. What I'm saying is, don't decide now if this product is for you. Just get it, and try it out. If it doesn't do everything I say and more, if you don't save time and the frustration of trying to create a written warning, if it isn't professional, if it doesn't work for you, you have nothing to worry about because you can get every dime of your money back under our no-loopholes guarantee, minus Pay Pal's Processing fees. So you have nothing to lose and everything to gain.
Good leadership skills must be applied to any form of management especially employee discipline. An employee discipline form should include some very basic items to insure that you are notifying the employee of what the letter represents, what they did specifically that was incorrect, what they need to do to correct the behavior, and finally any additional information that may be associated with the discipline, such as training, employee assistance programs, etc. An Employee Discipline Form, or Employee Discipline Letter should include enough information to inform the employee of the problem and the corrective action necessary for the next time, but this should not be some long drawn out novel of information. I also am a very strong believer in your organization having an employee handbook! This is a critical point and should not be overlooked. An employee handbook must include all your policies no matter how small or large your organization is. Depending on the size of your company, many laws require you to have information informing your employees of certain policies, such as, ADA, EEOC, Harassment, Discrimination, etc. Create a professional employee handbook using Office Policy Manual and get a free bonus!They should be able to help with everything you need at a very reasonable cost. As a matter of fact, I have seen handbooks cost thousands of dollars, while the cost of theirs is very reasonable.  It takes continual good leadership skills to be a good supervisor. If you ignore employee's that violate your policies, you will pay a big price sooner or latter. In most cases sooner. Adults are no different than children with the exception that they are able to disguise their motives better. I hope that this sample employee discipline letter in the form of an employee discipline form was helpful. Thank you!
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