Employee Appreciation Letter
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Sample Employee Appreciation Letter
Dear ....You're the absolute best! Thank you for organizing our company picnic. It was a huge success and brought congratulations from both the Regional and District Vice Presidents. They were both extremely impressed with the turn out and the great activities, such as, the penny toss you created for the children. This is the kind of company involvement in which everyone is a winner. I appreciate your positive attitude and your ability to motivate people to contribute to a good cause. We are pleased to have you on our staff. We all look forward to next years picnic. Please accept the enclosed gift certificate as a token of our appreciation. Signed
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People will always respond positively when treated with respect. They will also work harder and more productively when they know they are appreciated. With a sincere, well written appreciation letter you can improve relations with gratitude and recognition.
So how do you write an employee appreciation letter that will make them feel special, respected, and appreciated? First, make sure you write your letter within a few days of the event you are appreciating them for. Don't delay it!
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Second, an appreciation letter should be to a specific person, and not to a group. Individualize them if it is a group. Third, always state exactly what you appreciate. Don't generalize it. Fourth, be sincere. If your not it will show through quickly. Fifth, don't be long winded. Get to the point. Be brief. Don't close with "Sincerely". It is better to use something more personal like "Best Wishes."
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An employee appreciation letter is also one of the most basic functions of any good leader. It is just one way to appreciate your staff Formally.
This of course is in addition to informally letting them know on an ongoing basis the good job that they are doing. I have developed a habit of making sure to thank employees no matter how small the task was. I don't over do it, but I make sure that I acknowledge them.  Using the word please is another habit that I have. As an example as you pass by someone you may say "Hey thanks again for taking care of that report! It looked great!" But this does not eliminate or substitute the need for writing a formal employee appreciation letter. Additionally, when you present the employee appreciation letter make sure you do it amongst their co-workers. When trying to decide - should I, or shouldn't I, formally present an employee appreciation letter to one of your staff take a look at who is doing what first. That last thing you want to do is take something good and turn into something bad. The old saying “No good deed goes unpunished”, will certainly become valid if you prematurely give out one of your employee's an appreciation letter and ignore another, even if not on purpose. Many times other employees are thinking to themselves, why did they receive this? I did the same thing last month and no one noticed me! So be aware, and be fair. Notice everything that you can. On the other hand an employee appreciation letter should be a special thing also, but not so special that no one is able to achieve enough to receive one. In other words do not hand them out like candy. Make it special! I would also consider something to go along with it such as a framed certificate of appreciation. Or a small gift of some kind! Don't make it cheap though. Put some thought and money into it. At least $25 to $50 or more. You may want to consider some employee recognition pins, or anything else that can be worn at work or home. Anything the employee is able to take home to show their family goes a long way. Finally, be specific about what you appreciated. If it is too generic you will lose the significance of it. They want to know that you recognized what they did. Not just something that says they did a good job. But what was good about the specific job they did. This could be cumulative also. But again be specific. Don't ever get yourself into a position where you don't appreciate your employees in some way. If you don't think they perform for you now, just keep on forgetting to let them know how much you do appreciate them. No different than your family. If you went weeks, months, or years without appreciating your spouse how long do you think your marriage is going to last? An employee appreciation letter is a very valuable tool. Use it! Thank you!
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