How to Write Appreciation Mail to Improve Productiity
How does that improve productivity of a business? Simple! A happy workforce is more profitable than an unhappy, disgruntled group of employees, and a workforce that is recognized for its efforts will appreciate that acknowledgment and feel part of the company team - not just hired hands. It is important that when the chips are down every individual is prepared to go that extra mile to achieve success, but also that they are recognized and appreciated for doing so.
It is brought to the attention of a CEO
A cleaner staying on at work after hours to clean up an office unpaid for important visitors next morning is no less important than a well-paid manager that works an hour or two extra overtime to complete a report. While the latter may be expected, the cleaner should receive written recognition of her commitment from a departmental manager or even the CEO: an appreciation mail in the post will not only delight her, but she will continue to work hard for the company because of it.
Letter writing software available makes it a simple task for even those with poor writing abilities to compose the perfect letter to acknowledge the outstanding work of an employee. An example of such software is WriteExpress that makes it very easy for you to write any form of business letter as though written by a professional writer.
Your introduction comes after the "Dear Mr. . ." or "Dear Ms. . ." - it introduces the purpose of your appreciation letter. The software offers you a long list of possible openings from which you can choose the most appropriate for the situation. Examples might be:
"I would like to thank you for the work. . . "
Highlight the one you want, press enter and it appears in your letter.
You can now click on other appropriate sentences to add them to your letter, for example:
"Your commitment and hard work. . . "
and keep adding them until you feel you are finished. Don’t overdo it - this is a simple appreciation mail, not a long letter.
3. The Ending
Finally, finish off with something like:
"Thanking you for a job well done. . ."
Get the idea? You simply click on any phrase you feel appropriate and in just literally two or three minutes you have put together a professional-looking letter of about 4-5 lines that you can now sign and send off in the post as an appreciation mail. A c.c. at the end including the CEO and personnel would emphasize how important they are to the company, and that this is not just a temporary pat on the back.
When is the last time you counted the cost of trying to back fill and train a good or great employee?
Now sit down and figure up how much it cost to send appreciation mail to just one good employee.
I bet it didn't take as long to figure the cost of appreciation mail versus recruiting and training a new employee. When you also consider most good to great employees bring so much more to a business than just knowing their jobs.
Now doesn't it make good business since to simply send appreciation mail to your staff. Don't take them for granted!